The best virtual office for small businesses allows teams to establish a physical presence with a registered professional address. These providers offer a range of additional services, including live receptionists, phone systems, mail handling, and access to meeting rooms. Furthermore, most virtual offices have flexible membership terms and payment options based on location, so growing businesses can access the benefits of a physical office without the high overhead costs.
Based on our evaluation, we recommend the following virtual office companies:
- Davinci Virtual Office: Best for global expansion
- Alliance Virtual Offices: Best for receptionist support
- Regus: Best for flexible workspaces
- Servcorp: Best for hybrid work
- Northwest Registered Agent: Best for affordability
- iPostal1: Best for frequent travelers
Best Virtual Office Companies at a Glance
Davinci Virtual Office: Best for Global Expansion
What We Liked
- Offers professional business support center services like fax and printing
- Availability of over 20,000 meeting spaces
- Provides registered agent services
Where It Falls Behind
- Extra fee for the virtual office setup
- Offers paid number porting priced at $250
- Call forwarding is free for up to 99 employees or phone numbers
Davinci Virtual Office Pricing
- Virtual office: Starts at $49 monthly, depending on the location, with a $150 one-time setup fee for location services
Add-ons:
- Meeting spaces: Starts at $5 per hour
- Day offices, workspaces, and coworking spaces: Starts at $10 per hour
- Training room rental: Starts at $25 per hour
- Live receptionist: Starts at $129 per month with 50 answering minutes
- Live web chat: Starts at $79 per month with 25 chat sessions
- Auto receptionist: Starts at $59 per month with call forwarding and unlimited long-distance
Davinci Virtual Office is our overall best virtual office service for businesses wanting to expand internationally at a lower cost. It offers over 1,200 virtual office locations in countries like China, Germany, Japan, and the United Kingdom. This allows your business to expand into many overseas markets without having a dedicated office space. Once you find your preferred location, you can include add-on services like mail scanning and lobby directory listing.
In addition to virtual office services, other office solutions to choose from include live answering for phone call management, live web chat for a functional online storefront, and administrative assistant services like appointment scheduling and order processing.
Unfortunately, Davinci Virtual Office charges separately for its business address, live receptionist, and meeting spaces. If you’re looking for an all-inclusive virtual office plan, check out Alliance Virtual Offices. A monthly subscription includes a business address, mail receipt, website, and the option to add a live receptionist service.
Davinci Virtual Office Features
One of Davinci Virtual Office’s large conference rooms in Dallas, Texas, good for eight guests.
(Source: Davinci Virtual Office)
- Business support center: Have important business documents ready using the center’s copying, color printing, and faxing services. Office supplies are available.
- Lobby directory listing: Establish credibility and professionalism by having your company’s name posted in the official lobby directory.
- Offices for different needs: Book permanent offices, meeting rooms, coworking spaces, and event venues.
Alliance Virtual Offices: Best for Receptionist Support
What We Liked
- On-demand access to meeting rooms and office spaces
- Use of onsite amenities like photocopier and printer
- Over 50 phone features
Where It Falls Behind
- Pricey $200 one-time setup fee for virtual offices
- Text transcription is a paid add-on (cost is not available online)
- Platinum Plan doesn’t come with a meeting room or private office time
Alliance Virtual Offices Monthly Pricing
- Platinum: Starts at $49 for a recognized business address, mail receiving, lobby receptionist, and access to meeting and private spaces
- Platinum Plus: Custom pricing (about $100 more monthly) for everything in Platinum with up to 16 hours of meeting room or private office time
Live Receptionist Plans
- Live Receptionist 50: $125 monthly for 50 live answering minutes
- Live Receptionist 100: $175 monthly for 100 live answering minutes
- Live Receptionist 200: $260 monthly for 200 live answering minutes
Virtual Phone: $30 for a professional business number, local and long-distance calling minutes, and over 50 phone features
Alliance Virtual Offices is one of the best virtual office services offering dedicated plans for professional phone answering. Upon picking an office address, you can tie it with a live receptionist plan at a reasonable rate, starting at $174 per month. Professional receptionists answer and screen calls for extended business hours up to six days a week. Receptionists can also schedule meetings and appointments straight into your calendar.
All live receptionist plans include an after-hours greeting, interactive voice response (IVR), voicemail, and custom menu audio. Alliance Virtual Office’s live answering plans come with unlimited local and long-distance minutes, auto attendant tools, custom recording, and a professional appointment scheduling app. The users get a dedicated business number without set-up fees.
However, similar to Davinci Virtual Office, Alliance Virtual Services has a drawback: You must pay a $200 one-time setup fee to get started. If you don’t want to spend more, go for Northwest Registered Agent, as its virtual office plan only costs $29 monthly.
Alliance Virtual Offices Features
Alliance Virtual Offices features meeting rooms that can be reserved through its website. (Source: Alliance Virtual Offices)
- Office spaces: Book meeting rooms and coworking spaces as needed. The Platinum Plus plan offers the use of meeting rooms for up to 16 hours. Coworking plans give users full-time access to their chosen workspace on a month-to-month basis.
- Valuable amenities: Visit the business center when you need to print important documents. Other amenities offered include coffee and snack stations.
- Business phone number: Choose between local and toll-free numbers, depending on your business needs. Maximize over 50 phone system features, including call screening, call recording, call waiting, caller ID, call blocking, and after-hours greetings.
Regus: Best for Flexible Workspaces
What We Liked
- Allows users to change locations
- Offers custom office spaces
- Geographical footprint extends overseas
Where It Falls Behind
- Difficult to reach customer service
- Auto-renewal process with a difficult cancellation process
Regus Monthly Pricing*
- Virtual Office: Starts at $209 for live receptionist services and workspace access
- Virtual Office Plus: Starts at $335 for extended workspace access
- Business Address: Starts at $65 for mail landing and a professional business address
*Billing is flexible, and customers can choose from a rolling-monthly agreement to 24 months. Save up to 15% by opting for longer agreements.
Regus is our best virtual office service for flexibility because of its extensive workspace options, which include meeting rooms, coworking, events, and office space. Its global network of offices and coworking spaces spans over 4,000 locations. It offers customizable office rentals, including equipped offices and on-demand day offices. You can select multiple virtual addresses and relocate them as needed, giving you the freedom to choose how and where you work.
The Regus platform provides memberships that grant clients access to lounges, coworking spaces, and offices as needed. Clients can use coworking spaces and private offices daily or opt for a monthly package offering five, 10, or unlimited days. Easily reserve a place using the Regus app and manage your account and bookings all in one place.
While Regus charges reasonably for business addresses, it gets more expensive if you consider a more comprehensive package or an in-demand location. For example, depending on the business address, an office in Central Hong Kong ranges from HK$ 528 per month to HK$ 1,218 per month. Northwest Registered Agent is your best bet if you’re looking for an affordable virtual office, as it only costs $29 per month.
Regus Features
Regus lets businesses secure a virtual office with a prestigious business address in top cities in the US and overseas. (Source: Regus)
- Airport lounge access: If you’re constantly traveling for work, you’ll benefit from Regus hubs in airport terminals. Here, you get access to Wi-Fi, enabling you to squeeze in work between flights.
- Community networking: On days when you meet the team physically at a Regus office, you can meet other professionals and entrepreneurs at events organized for the community.
- Professional receptionist: Maintain a professional image when clients and partners visit your virtual office to drop off packages or meet you face-to-face. The highly trained receptionist will welcome your guests.
Servcorp: Best for Hybrid Work
What We Liked
- Free first month of virtual office subscription
- Free use of coworking spaces worldwide (up to 3 hours per day)
- Fully equipped meeting rooms, video conferencing, and boardrooms
Where It Falls Behind
- Pricey entry-level plan
- Dedicated phone number comes with extra fees
- Office spaces are limited to four cities: New York, Chicago, Washington, D.C., and Houston
Servcorp Monthly Pricing*
- Address package: Starts $99 for a five-star address to register your business, mail forwarding, one hour per day free use of coworking lounges, and access to coworking lounges
- Hot desks: Starts at $134 for full access to coworking spaces, secretariat and IT support, and two Servcorp vouchers
- Virtual office: Starts at $168 for a business address, mail management, a local phone number, 60 hours per month of coworking lounges, and a dedicated receptionist
- Dedicated desks: Starts at $400 for 24/7 access to a dedicated desk in a shared space with lockable storage and three hours per day free use of co-working lounges
- Office spaces: Starts at $1,000 for support for 10 remote workers
*Pricing depends on location.
Servcorp is the best virtual office space for a hybrid team because its IT solutions support remote work. It boasts a robust global IT network with a data infrastructure composed of fiber-based Tier-1 managed internet service to every location and 99.99% uptime. Servcorp offers speeds of up to 1GBPS using 802.11a/g/n/ac. Also, the virtual office solution provides 150-plus hotspots across the globe.
Work environments include office spaces, virtual offices, and co-working options like hot desks and dedicated desks. A Servcorp coworking membership includes secure, high-speed Wi-Fi, monthly vouchers for coworking services (e.g., printing), access to a full secretariat team and IT support, and access to a 50,000-plus community or imagineers with whom to collaborate or exchange business.
Clients subscribed to the Virtual Office Package can access other Servcorp locations and its coworking spaces worldwide for up to three hours per day. On the other hand, clients with the Address Package can use them for up to one hour per day, per month. Small businesses needing occasional physical locations can commit to Servcorp’s Virtual Office on a month-to-month basis. Choose a 12-month commitment at a discounted price.
While Servcorp clients have access to 150-plus global locations, before subscribing to Servcorp’s virtual office solutions, note that it only operates in four US cities: New York, Chicago, Washington, D.C., and Houston. If your target location is not included in its portfolio, choose Regus or Davinci Virtual Office instead, both of which have a more extensive geographical footprint than Servcorp.
Servcorp Features
Servcorp offers virtual office clients the perks of using coworking spaces.
(Source: Servcorp)
- Secretary and receptionist: The virtual receptionist picks up and redirects incoming calls to appropriate channels, ensuring you get all the important client messages. The virtual secretary, on the other hand, handles all the admin tasks like email and fax requirements.
- Mail forwarding: Servcorp has flexible mail forwarding options so that even if you’re a highly mobile team, you’ll get the packages and mail you need wherever you are.
- Lockable storage: Securely store personal belongings in coworking spaces with storage. This private storage allows the storage of work equipment and facilitates an organized environment.
Northwest Registered Agent: Best for Affordability
What We Liked
- Accepts Amazon verification cards
- Free credit card processing consultation
- Business phone number included in the basic plan
Where It Falls Behind
- Locations limited to 13 states
- Fees for conference room rentals are not clear
- Lacks coworking spaces and private offices
Northwest Registered Agent Monthly Pricing
- Virtual office: $29 for a business address, same-day unlimited digital/physical mail forwarding, phone service, real office lease, and suite number
Add-ons:
- Mail forwarding: $20 per month
- Additional phone number: $9 per phone number
- Business Website: $9 per month
- Registered agent: $125 a year for local document scanning, free limited mail forwarding, pre-filled state forms, and annual report compliance instructions and reminders
Northwest Registered Agent is our best virtual office for small businesses on a budget, thanks to its competitive pricing, which is the lowest among the providers on this list. While some competitors charge additional fees for essential services, Northwest takes on an all-inclusive approach that combines tools like a professional business address, mail forwarding, and compliance notifications in its standard virtual office package.
The platform’s transparent pricing, with no hidden fees or long-term contracts, allows businesses to manage their expenses. Its virtual office package includes voice-over-internet protocol (VoIP) service, which gives you a local phone number that works with your existing phone. Since the provider offers registered agent services, it helps businesses manage new company filings and registrations of existing companies in other states.
Despite being budget-friendly, Northwest Registered Agent operates only in a selected number of US states. If you want to set up an office in locations not covered by Northwest Registered Agent, you’ll likely find it in Regus, as it has a vast geographical footprint.
Northwest Registered Agent Features
- Free credit card processing consultation: Find the best and cheapest options for collecting payments. Cheap rates and pre-negotiated contract terms let you introduce hassle-free payment platforms for your clients.
- Registered agent: Ensures your business receives all legal documents from local law enforcement agencies like the Federal Motor Carrier Safety Administration (FMCSA BOC-3) trucking filing.
- Mail forwarding: Avail of the platform’s mail forwarding service and get a prime address and a unique suite number. Users are provided a secure online account, real-time digital notifications, and same-day digital scanning or weekly physical mail forwarding.
iPostal1: Best for Frequent Travelers
What We Liked
- Mail and package management
- Accepts Amazon verification cards
- Comes with a free mobile app
- Unlimited free secure cloud storage for scans and voice messages
Where It Falls Behind
- Virtual business address plans limited to 10-day storage for packages sized 1,728 to 4,895 cu inches
- Pricey live call answering plans starting at $99 monthly
- Incoming international fax costs $0.15 per page
iPostal1 Monthly Pricing Pricing is based on monthly billing. Get two months free when you opt for annual billing
- Virtual Office: Starts at $39.99 for local or toll-free phone number, call forwarding, and voicemail
- Virtual Mailing Address: Starts at $9.99 for a physical street address, mail management, and privacy protection
- Virtual Business Address: Starts at $14.99 for mail in your business name and optional office building address
iPostal1 is on this list as the best virtual office for globetrotters because of its consistent pricing and plan offering across 3,000-plus locations. All offices offer the same set of features and benefits, regardless of location. As a digital mailbox service, it provides real-time shipping quotes for mail and package forwarding. Frequent flyers can choose a plan that suits the frequency and volume of their mail, ensuring they only pay for the services they need.
If you need access to your mail and parcels in multiple locations, iPostal1 offers a user-friendly app for viewing, forwarding, scanning, or shredding mail. Business plan owners get a range of mailbox features, such as 30 days of mail storage, shipping insurance, and unlimited storage. For packages, the solution has $100 of insurance for free with UPS, FedEx, and DHL. If you need extra insurance, it’s available for purchase for just $4 for every $100.
This solution is also great for solopreneurs who want more privacy and prefer to receive mail and packages delivered to a secure location rather than using their personal address or an unlocked mailbox. However, its features are geared towards virtual mailbox solutions, and its virtual office is limited to US locations. For a full-fledged virtual office complete with receptionist, business support, and office spaces, give Davinci Virtual Office a try.
iPostal1 Features
Access your digital mailbox using iPostal1’s app or website. (Source: iPostal1)
- Document scanning: Receive scans of urgent mail and view them as PDFs in your Digital Mailbox within hours. Store your mail and messages in the cloud with unlimited free storage for scans and voice messages.
- US or international mailing address: Get a physical street address, not just a P.O. Box, and receive mail and packages from any courier. Use this address for banking, credit cards, and business or personal transactions.
- Check deposit service: As long as your bank accepts mail-in deposits, iPostal1 can deposit checks directly into your account when you’re away or on travel.
How We Evaluated the Best Virtual Office Companies
The market is teeming with various agencies offering legitimate business addresses and flexible workspaces. We handpicked six virtual office companies based on their popularity, customer feedback, and range of services. From there, we created a rubric scoring sheet where we rated each software against a set of criteria:
Learn how we evaluated the best virtual office providers by clicking on the tabs below:
20% of Overall Score
To identify the best virtual office services, we considered each provider’s monthly cost of virtual office plans. Providers earn additional points if they offer free trials, minimal set-up fees, and discounts.
25% of Overall Score
We looked at the basic functions offered by virtual office companies, such as live receptionist, mail management, and virtual or local phone numbers. We also checked the number of local and global locations supported.
20% of Overall Score
Apart from a physical office address, the best virtual offices offer a wealth of services to make remote work easier for teams. These include mail forwarding, meeting, and coworking spaces. Higher scores were awarded to those with compliance filing and registered agent services.
10% of Overall Score
We evaluated each software’s usability by conducting our own tests and reviewing customer feedback regarding ease of use and interface design. Additionally, we took into account any learning curves experienced during the setup and configuration phases.
10% of Overall Score
We examined the provider’s support channels, including phone, live chat, and an email ticketing system. If all channels are available 24/7 and a knowledge base is available, additional points are awarded.
15% of Overall Score
Those who scored high in this area had a higher chance of being one of the top virtual office companies, thanks to positive customer feedback regarding ease of use, standout features, and service delivery. We balanced these findings with our own experiences as industry experts.
*Percentages of overall score
Frequently Asked Questions (FAQs)
When setting up a virtual office, you need to find a location that works best for your business and market. A great tip is to look for a location near where you live so it’s easier to pick up the mail and documents sent to your business address. From there, look for a virtual office company that supports your preferred office location. Providers may vary depending on pricing and services offered.
A virtual office address offers companies a professional mailing address at a prestigious location without requiring a physical office. Virtual offices are often part of a unified communications (UC) solution because they seamlessly integrate various communication tools and services that enhance business connectivity and productivity.
The provider assists businesses by receiving and managing mail and packages, answering calls on their behalf, and providing administrative support such as notary services and fax handling to enhance overall functionality and efficiency.
A virtual office is designed for any type of business that wants to expand its market and project a professional image without the overhead that comes with moving to a physical location. Using a professional business address without the expense of a physical office reduces overhead costs associated with rent, utilities, and maintenance. It also facilitates remote work and enables businesses to maintain a presence in multiple locations.
Bottom Line
Virtual offices for small businesses are ideal solutions for companies looking for a professional address in a prestigious location. After our evaluation, we found that Davinci Virtual Office stands out as the best choice among these virtual office providers due to its extensive global location support, affordable pricing, and comprehensive live receptionist services. Start with Davinci Virtual for just $49 per month to enhance your business presence and efficiency.
