Investing in the best office gadgets enhances team productivity and creates a healthier work environment. From wireless keyboards to pen scanners and standing desks, these high-tech devices offer more flexible capabilities like wireless connectivity, ergonomics, and voice control. Check out our top-recommended 28 cool office gadgets to give you a more comfortable, focused, and productive workspace setup.
Computer Accessories
Computer accessories deliver a range of features that expand the functionality of an existing computer setup. We recommended several wireless accessories because they offer freedom and convenience for workspaces. From portable monitors to wireless chargers, here are the best gadgets for office work to help you get the most out of your computer system:
1. Portable Monitor
Price: $79.99
Where to buy: Amazon
A portable monitor is like any other monitor but works like a second screen connected to a laptop or desktop computer. It is exceptionally lightweight and has extra features like touchscreen input and orientation control. A portable monitor extends the screen space—ideal for working graphics or multiple apps.
The COOLHOOD portable monitor has a 15.6-inch screen with a 1,920×1,080 resolution. (Source: Amazon)
2. Wireless Keyboard
Price: $18.99
Where to buy: Amazon
Wireless keyboards are designed for long-range use, allowing you to position them in places the wired version cannot reach. They are portable and communicate using signals like Bluetooth. Different styles are available, including ergonomically designed models.
The Lovaky wireless keyboard has an ergonomic design and a numeric keypad. (Source: Amazon)
3. Wireless Mouse
Price: $14.49
Where to buy: Amazon
Similar to a wireless keyboard, a wireless mouse is great because it doesn’t have a distracting cable that ties it to a computer. Use it for presentations to control the screen or slideshow from any part of the room. It has special features like laser pointers and multiple buttons.
The Logitech M185 is a compact mouse with a contoured design for comfort and ease. (Source: Amazon)
4. External Hard Drive
Price: $35 to $80
Where to buy: Amazon
Unlike a hard drive readily installed in a computer, an external hard drive is a portable gadget for storing and backing up files across multiple devices. Compared to cloud storage services that require the internet, an external hard drive can be disconnected from the computer at any time without losing important data.
The Seagate portable 2TB external hard drive is portable with plug-and-play functionality. (Source: Amazon)
5. Wireless Charger
Price: $59.99
Where to buy: Amazon
Wireless charging offers a safe and convenient way to transfer power to mobile devices by eliminating the need for messy cables. It comes in different versions, such as desktop pads, smartphone stands, mounts, and magnetic pads.
The TaskPad Wireless Charger Desk Pad works across different wireless devices like smartphones, keyboards, and mice. (Source: KeySmart)
6. Cable Holder & Organizer
Price: $9.95
Where to buy: Amazon
With all the gadgets and devices people have on their table at any given time, cables and wires can get tangled. This makes your table messy and makes it difficult to plug in or separate cables when needed. Cable organizers are strips with cord holders that prevent cables from getting tangled and minimize damage to your wires. The cable clips are soft and suitable for cables and wires less than 6mm.
The cable management strip separates and organizes different wires and cables. (Source: Amazon)
7. Programmable Keypad
Price: $38.99
Where to buy: Amazon
A programmable keypad is a collection of customizable hotkeys that lets you access frequently used websites, apps, and folders. It’s popular among streamers but also useful for office workers who need quick access to certain commands and tools, such as text strings and switching workplaces, without constantly opening tabs and windows.
The Vaydeer mechanical keyboard comes with nine fully programmable keys. (Source: Amazon)
8. USB Docking Station
Price: $89.95
Where to buy: Amazon
A docking station works like a port replicator by expanding the number of ports to connect multiple devices like printers and external hard drives. This desk gadget reduces the need for several adapters and wires and combines several ports, such as Ethernet, video graphics array (VGA), card readers, and USB-C.
The Plugable USB-C Triple Display Docking Station supports up to 13 different ports. (Source: Plugable)
9. Screen Mirroring Device
Price: $19.99
Where to buy: Amazon
Screen mirroring lets you wirelessly share the content playing on your mobile device to a larger display like a TV or monitor. This is ideal for office collaboration, training, and presentation. Screen mirroring is similar to casting, which involves sending the media on a larger screen without playing it on the device you’re sharing from.
The Google Chromecast lets you stream content over a Wi-Fi network. (Source: Google Store)
Communication Devices
In the era of remote working, communication is a key priority in any thriving business. That is why choosing the right communication device affects the speed and efficiency of delivering data to stakeholders. Take a look at these office technology gadgets built for business communications.
10. VoIP Phone
Price: $45
Where to buy: Amazon
These types of phones use voice-over-internet-protocol (VoIP) technology to place and receive calls via the internet. They benefit businesses looking for a low-cost way to streamline their phone network and access capabilities beyond voice calling. Although they work as physical phones, they can be powered by cloud-based phone software to reap the many benefits of a full VoIP phone system.
The Yealink T3 comes with smart noise-filtering technology. (Source: Yealink)
If you’re looking for the best VoIP provider for small businesses, here’s a quick rundown of our top recommendations:
RingCentral is the leading provider of both VoIP and unified communications (UC) solutions, thanks to its reliability and comprehensive features. It combines voice, video, chat, text, and short messaging service (SMS) on one user-friendly platform and comes with enterprise-grade security and hundreds of third-party integrations. Prices start at $30 per user monthly, and discounts are available for annual billing and volume subscriptions.
We evaluated this provider in further detail in our full RingCentral review.
Nextiva is the best VoIP solution for companies wanting to provide customers with a free and convenient way to contact their business. It offers generous toll-free minutes per plan, ranging from 1,500 to 12,500 minutes. At a monthly starting fee of $30.95 per user, you get a full-featured cloud phone system with access to video meetings, collaboration features, and unlimited internet fax.
Check out our Nextiva review to find out more about its pros and cons, pricing, and specialized features.
Grasshopper is a popular VoIP service designed for small businesses and teams, thanks to its user-friendly interface and flat-rate pricing model. Every Grasshopper plan includes features such as toll-free numbers, call forwarding, voicemail transcription, and customizable greetings, all of which contribute to upholding a professional company image. Learn more about Grasshopper’s straightforward and low-cost offerings in our Grasshopper review.
Are you new to VoIP technology? Check out our comprehensive VoIP phone system guide to learn about its benefits, types of VoIP, and our recommended providers.
11. Smartboard
Price: $1,199
Where to buy: Amazon
While smartboards are commonly used in classrooms, they are also useful in office settings, such as presentations, training sessions, and video meetings. A smartboard is a digital whiteboard that uses touch and stylus input to interact with media content. It stores any information written on it and displays multimedia content, such as video, collaborative documents, and website browsers.
The Amer Smart Board is a 32-inch interactive display great for classrooms and meetings. (Source: Amazon)
12. Conference Room Equipment
Price: $69.99
Where to buy: Amazon
Room devices are bundled video conferencing equipment that integrate speakers and microphones, with some having high-definition (HD) cameras. By integrating these components into a single device, users can save on the costs associated with purchasing them separately. This is particularly useful for hybrid team meetings in medium- to large-sized conference rooms.
The EMEET Conference Speakerphone M0 Plus has four microphones and noise-reduction capabilities. (Source: Amazon)
Office workers rely on productivity tools to perform manual and repetitive tasks. These could include note-taking, digitizing handwriting, or highlighting important points. Below, we list the best office gadgets to improve productivity and make complex work easier.
13. Digital Notebook
Price: $34
Where to buy: Amazon
A digital notebook is a sleek touchscreen device that replaces the physical presence of paper. It digitizes handwritten notes and integrates with a cloud storage app for note accessibility. Smart notebooks like the Rocketbook, reMarkable 2, and the Android E-Ink ePaper Tablet convert handwriting into digital text and store e-books, PDFs, and to-dos.
Rocketbook Core Reusable Smart Notebook scans notes to the cloud and comes with a pilot pen, microfiber cleaning cloth, and Rocketbook App for cloud-sharing. (Source: Amazon)
14. Smart Pen
Price: $79.99
Where to buy: Ophaya
Similar to a standard pen, a smart pen uses ink but remembers every page stroke you make. Some models come with a mic that records spoken words and automatically synchronizes them to what you’re writing. The pen stores the digital copy of your notes, which can be transferred to another device via USB. This makes note-taking less stressful during meetings by reducing the risk of missing important details.
Ophaya smart pen is compatible with Android and iOS and ideal for note-taking and drawing. (Source: Ophaya)
15. Pen Scanner
Price: $149
Where to buy: Amazon
Pen scanners are cool desk gadgets that convert scanned text into digital format. You can use them on any printed text, such as books, newspapers, magazines, or documents. Other models have specialized features like a translator and text-to-speech. This enhances work efficiency by speeding up the process of capturing text from different sources.
The Scanmarker Air is a multilingual pen scanner that translates text instantly into over 100 languages. (Source: Scanmarker)
16. Label Printer
Price: $99.99
Where to buy: Amazon
Label printers are portable printers that wirelessly print labels from smartphones, laptops, or tablets. They transmit text from a computer to be printed on label sheets or self-adhesive tapes. Aside from printing labels, a label printer is widely used in product packaging, such as creating QR codes.
The Brother P-touch CUBE Plus offers a unique variety of label fonts, frames, and symbols. (Source: Brother-USA)
Office Environment Gadgets
A productive workspace is necessary in today’s rapidly changing work environment. Employees prefer an office setting that motivates them to focus on their tasks without disruptions. Below, we introduce six of the best office tech gadgets to make your workspace a great one.
17. LED Desk Lamp
Price: $88
Where to buy: Amazon
If you’re working from home, investing in good lighting enhances concentration and makes you feel more alert without causing too much eye fatigue. The market has a wide range of desk lamps built for modern functionality, like the UPLIFT Desk Lamp. It uses three color temperatures, energy-saving LED bulbs, and multiple pivot points.
The UPLIFT Desk Lamp is made from aluminum with joints that swivel and bend. (Source: Amazon)
18. Mesh Wi-Fi
Price: $124.99
Where to buy: Amazon
A mesh Wi-Fi is a network device that covers every inch of your office with consistent wireless signals. Unlike a Wi-Fi extender that requires creating a separate network, mesh Wi-Fi increases your internet range through a streamlined connection. It comes with enhanced security through automatic firmware updates.
The eero 6+ handles enough bandwidth for 75 connected devices. (Source: eero)
19. Noise-canceling Headphones
Price: $149.99
Where to buy: Amazon
Noise-canceling headphones are a must-have office gadget for remote employees and those working in open office environments. Equipped with noise-canceling technology, these headphones tune out all the unwanted sounds and have special features like long battery life, comfortable fit, and ambient sound mode.
The Space Q45 reduces background noise by up to 98%. (Source: soundcore)
20. Portable Power Station
Price: $89.99 to $199.99
Where to buy: Amazon
Although power outages are rare, having backup electricity comes in handy in case of emergencies. Portable power stations make the best home office gadgets because they are designed to be compact and have several plugin outlets to charge office gadgets like laptops, tablets, and smartphones.
This AC power bank is an essential tool for outdoor activities and emergency tools. (Source: Amazon)
21. Smart Coffee Maker
Price: $89.99
Where to buy: Amazon
A coffee maker is an office pantry staple, especially for employees who need a caffeine kick. A smart coffee maker has a dedicated app that allows customization of brewing time, serving sizes, temperature, and recipes. It also includes energy-saving capabilities and integrates with voice assistants like Alexa.
The Atomi Smart Coffee Maker includes a smartphone app for controlling brew strength and schedule. (Source: Amazon)
22. Smart Door Lock
Price: $259.99
Where to buy: Yale
Gone are the days of using multiple keys to secure your office space. A smart door lock lets you remotely control and monitor who comes in and out of the door with a single tap on your smartphone. Different models may either come with Bluetooth or Wi-Fi connectivity as well as special features like access codes, a bump guard, mobile alerts, and keyless entry.
The Yale Assure Lock 2 lets you share door access with trusted guests. (Source: Yale)
23. Air Purifier
Price: $149.99
Where to buy: Amazon
In this post-COVID era, employers have taken a renewed approach to improving the indoor air quality of their buildings. Air purifiers are reliable cleaning systems that capture various contaminants, including viruses, bacteria, dust, and mold, making them one of the best gadgets for the office. They are often equipped with voice control, sleep mode, and washable filters.
The Levoit Core 300S integrates with Google Assistant and Amazon Alexa. (Source: Levoit)
Ergonomic Products
With so much life spent at work, an office environment should be as comfortable and healthy as possible for the workforce. Office ergonomics supports employees’ overall well-being by providing tools that promote good posture and body mechanics. From desks to chairs and seat cushions, here are the best office gadgets that should be part of an ergonomically designed workstation:
24. Standing Desk
Price: $99.99
Where to buy: Amazon
Sitting for long periods in the office affects posture and leads to serious health issues like obesity and heart disease. Standing desks eliminate the harmful side effects of prolonged sitting. With the push of a button, these height-adjustable desks let you easily switch between sitting and standing. They come in different sizes, heights, and customization options.
The Furmax standing desk has a memory electric lift that lets you adjust the table’s height based on your presets. (Source: Amazon)
25. Ergonomic Chair
Price: $349
Where to buy: Amazon
Similar to a standing desk, an ergonomic chair is designed to reduce discomfort from sitting for long periods. If you spend most of your time at a workstation, this would be one of the best office gadgets to invest in. It supports the body at various points, including the spine, joints, shoulders, and hips. These adjustable chairs vary based on height, width, armrest adjustment, mobility, and fabric.
The Branch ergonomic chair features eight adjustment points. (Source: Branch Furniture)
26. Seat Cushion
Price: $44.99
Where to buy: Amazon
A seat cushion is a low-cost alternative solution for optimal comfort while sitting. It is made of gel or memory foam with contoured builds, helping relieve lower back pressure and reduce muscle stress.
The Everlasting Comfort seat cushion contains a coccyx cushion for tailbone pain. (Source: Amazon)
27. Footrest
Price: $44.67
Where to buy: ErgoFoam
Footrests promote comfort and correct posture by facilitating movement and elevating the feet to a comfortable height. This is ideal for those of average or shorter height who can’t sit flat-footed with their back supported in the chair. Aside from stationary footrests, other models facilitate various movements, such as swinging, rocking, and swaying.
The ErgoFoam Adjustable footrest lets you add or remove inches from its height. (Source: ErgoFoam)
28. Monitor Stand
Price: $34.99
Where to buy: Amazon
Monitor stands enhance workspace ergonomics by allowing users to adjust the monitor at a comfortable viewing height and angle. Adjustable monitor stands encompass different types, such as dual stands, full motion, vertical monitor stands, and monitor risers.
The VIVO dual monitor mount features an adjustable arm for easy swivel, tilt, and height adjustment. (Source: Vivo)
Whether upgrading your workstation or starting a business, planning your office space is a great way to start. Check out our guide on how to set up an office to learn which items and equipment you will need.
Frequently Asked Questions (FAQs)
Yes, investing in office gadgets that come with workplace apps helps improve efficiency, especially if you prioritize convenience and automation. These apps assist with various tasks like office temperature control, ergonomic table settings, and energy-saving lighting schedules. However, reviewing your budget is important, as these devices are priced at a premium for their convenience and technology. Assess your needs and purchase smart tech office gadgets by priority.
The benefits of office ergonomics go beyond an employee’s physical health (e.g., posture)—they also significantly impact their mental health and overall well-being. These include lower stress levels, improved mood, heightened focus, and better heart health.
The answer depends on the level of sound frequency. Noise-canceling works in environments with low-frequency bands, between 50 Hz and 1 kHz. Examples include train, airplane, and engine sounds. However, noise-canceling headphones can be finely tuned, but they can only achieve 20 to 40 decibels of noise reduction.
Bottom Line
The best office tech gadgets aren’t just about having the latest tools; they are investments in efficiency, comfort, and productivity. Upgrading your office tech gadgets doesn’t have to be expensive. Plenty of brands and options cater to a wide range of budgets and priorities. To select the best office gadgets, carefully consider your operations and office setup so you can create a workplace that’s enjoyable and responsive to your employees’ needs.
